Meeting rooms that are set up in Microsoft Active Directory will be accessible in CONCIERGE RESOURCES. The booking software eliminates the risk of double bookings and interactive floor plans can be used to increase user friendliness. It is possible for the users to define their own views and they can look for meeting rooms with the necessary facilities. CONCIERGE RESOURCES simply ensures that you never have to spend valuable time on finding an available meeting room with the correct size, place and equipment.

ROOM BOOKING BENEFITS AND FUNCTIONALITY

• Booking of meeting rooms at different locations.
• Booking of meeting rooms based on e.g. size, location, and equipment.
• Booking from smartphones and Microsoft Outlook Web Access.
• Elimination of the risk of double bookings.
• Overview of the meeting room's facilities and placement.
• Possible to limit the rooms to a certain group (for instance, only displaying rooms at the employee's own location).
• Possible to add a rental fee to each individual meeting room.
• Business rules can be configured to enforce specific restrictions. These rules can for instance limit which meeting rooms the users can book or selected rooms can have a person who needs to approve the bookings.
• Room booking from meeting room displays.
• Possible to add "buffertime" between each room booking ensuring that a service supplier has time to prepare the meeting room for the next meeting.
• Meeting room overview with a list of available rooms that fulfill the user's criteria.
• Interactive floor plans where available rooms are marked in green and occupied rooms are marked in red.
• Explanation field for each room, so the person who maintains the information about the rooms is able to state useful information.

Report functionality, e.g. utilization, daily or weekly meetings, history, and future bookings.