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 EVENT AND BOOKING SOFTWARE FOR MICROSOFT OUTLOOKBooking software for Microsoft Outlook that optimizes all the business processes in the meeting planning. All bookings are performed from the meeting request, and the booking system easily handles all resources and services such as meeting rooms, cars, catering and other services for meetings. CONCIERGE SERVICES also include digital signage and visitor management, with guest registration and guest cards. CONCIERGE SERVICES consists of 5 modules, and below you can read about the possibilities the booking software will provide.  CONCIERGE SERVICES modules og integration opportunities. MEETING ROOM BOOKING Easy scheduling of meeting rooms through Microsoft Outlook. Plan your meeting and book the correct room on the basis of size, facilities, location, and meeting time. Makes it easy to find and book available meeting rooms with the correct facilities. Interactive floor plans and meeting room descriptions can be added to enhance user friendliness. SERVICE ORDERINGS Easy ordering of services such as catering, table arrangements, and office supplies for your next meeting. All orderings are performed directly through the meeting request in Microsoft Outlook, and the order is automatically sent to the relevant service units' Microsoft Outlook inbox. From Microsoft Outlook, the service unit can accept or decline orders, and draw out reports on for instance orderings, consumption of goods, etc. RESOURCE BOOKING Manage and book resources such as cars, bicycles, laptops, and audio visual equipment directly through the meeting request in Microsoft Outlook. Descriptions for each resource improve the user friendliness, and it is easy to book several resources in one working process. Employees can search and book resources in different categories and it easy to see where the resource is placed physically. CAR PARK BOOKING Increase the utilization of the organization's car parking spaces through an efficient handling and booking of the spaces through CONCIERGE SERVICES and Microsoft Outlook. Employees can book a parking space for guests or for themselves in those days where a space is needed. HOT DESK BOOKING Desk sharing with CONCIERGE SERVICES optimizes the desk usage and makes it easy for the more mobile employees such as sales staff and project employees to book a desk when and where they need it. The employees can easily the right desk with the necessary facilities, for instance silent zone, telephone or height adjustable desk when they need it. VISITOR MANAGEMENT Professional visitor management. Check guests in and out, print visitor cards, and increase the security by always knowing who is present in the organization. The employees can pre-register their guests, so the reception knows who are visiting. The reception can check the guests in upon arrival or the guests can perform the check in themselves from an info kiosk. This ensure that the guests are professional introduced to the organization. DIGITAL SIGNAGE Interactive touch screens or regular screens mounted outside each meeting room or placed strategically at the end of for instance a meeting corridor can display information about current and future meetings. When using touch screens it is possible to book the meeting rooms directly from the screens. TRANSFER TO ERP APPLICATION Automatic transfer of the service units' costs regarding meetings and orders. The service unit or a financial responsible can perform the automatic transfer to the ERP application by the click of button. To ensure a correct transfer the system is set up for the individual organization with the necessary allocations and dimensions. |
Fischer & Kerrn A/S | Rahbeks Allé 11, 1st floor | DK-1749 Copenhagen V | Phone +45 33 27 97 97 | info@fischerkerrn.dk