From a services tab in Microsoft Outlook's meeting request it is easy to book all you need for your meeting such as catering, table arrangement, and meeting supplies.

The service unit will receive the orders in Microsoft Outlook's inbox from where they must accept or decline the orders. They can print reports on for instance deliveries, orders for the day, and consumption of goods.

FUNCTIONS IN CONCIERGE CATERING
Employees

• Easy to order services such as table arrangements and meeting supplies from a service tab in Microsoft Outlook's meeting request.
• Corrections and cancellations of orders are made in the meeting request and they are automatically sent to the service units.
• When the meeting request is sent the service unit will receive an order in its Microsoft Outlook inbox.
• Able to write a message to the service unit related to the order.
• Able to state time of delivery and collection.
• Can specify if a service has to be delivered to a specific conference room.
• Able to book on behalf of others.
• All orders are filled out correctly and thus, the service unit will not be in doubt when it comes to place of delivery, time of delivery, etc.
• Corrections and cancellations of orders are made in the meeting request and they are automatically sent to the service unit.

Service Unit

• Receives orders directly in the Microsoft Outlook inbox.
• Able to accept or decline an order.
• Able to write a comment back to the employee.
• Will have a complete overview of orders. For instance, the service unit can draw out a list of daily orders on which it appears what should be delivered and when.
• Does not always have to get involved in changes and cancellation of orders.
• Will get a far better overview of the orders and bookings in the weeks to come.
• Able to send a notification to the convener, just as they can edit or cancel an order.
• Able to generate several reports - for instance an order list containing all orders, a stock list to use for purchasing, or a billing list for accounting purposes.
• Can control the selection of services and arrange articles in terms of prices, descriptions, and statement of minimum order.
• Can divide the selection of services into categories (for instance meeting supplies, table arrangements, etc.).