Increasingly more organizations work flexibly, and the employees are rarely located at the same desk for long periods of time. This means that the employees' needs for a permanent desk are decreasing.

The module CONCIERGE RESOURCES allows employees to book and share desks in a large office environment. The module allows employees to book hot desks in a specified time period and with the necessary facilities, such as silent zone, telephone, etc.

All hot desks are booked though the meeting request in Microsoft Outlook and it is possible to add a description of location and facilities to each desk.

BENEFITS AND FUNCTIONALITY

• Hot desk booking through Microsoft Outlook.
• Desk sharing
• Book a desk/workstation in advance.
• Book a desk/workstaion on the spot.
• Possible to add a description to each desk.
• Easy to see when a given work place is available.
• Set up search criteria for the hot desk booking. For instance, phone, silent zone, headset, or stationary computer.
• Business rules can be configured to enforce specific restrictions. These rules can for instance limit which workspaces the users can book or selected workspaces can have a person who needs to approve the bookings.
• Book the hot desk directly from a touch screen located strategically in the office.
• Interactive floor plan of the office space and desk placements.
• Reports on e.g. utilization, previous, present, and future bookings, and cancellations.
• Need for fewer desks and thus smaller office space.